Online Presentation Tools: Prezi, SlideShare, SlideRocket, Zoho Show


Like many other educational technologies, presentation tools have undergone significant transformation within the last few years and focus now on a model that emphasizes the collaborative nature of the web. The next-generation presentation tools allow users to move away from the sequential nature of slides, create and store presentation content online, collaborate on presentations with colleagues, share presentations with the world and receive feedback from either the private or public audience. All of these presentation tools are cloud-based solutions to presenting where all of the work and content is developed and hosted online.

Prezi – http://www.prezi.com


Prezi is an online platform-independent presentation tool that is based on the idea of a canvas. Instead of working with sequential slides, users are given a blank canvas where they can position text, insert images and pdf documents, embed videos and flash, as well as add links to other websites. Users can utilize frames to logically group similar kinds of content or supporting arguments surrounding an idea. Once the content has been grouped into logical units, those units can then be linked via a path that would allow presenters to move from one idea to the next in the sequence they design. During the presentation, users can always veer away from the set path by zooming out and choosing a different object in the presentation – something that is not easily accomplished in traditional slide presentations developed in Microsoft PowerPoint or OpenOffice Impress.

In fact, zooming and panning features allow Prezi to be a great tool for showing relations and context, for hiding small details and focusing on the big picture. During the presentation, users can move from one area of content to the next, zooming in on smaller details that are initially hidden or zooming out to give the audience an overview of the bigger picture. Zooming option essentially eliminates the need for an outline because presenters can zoom out to get the overall structure and layout of the presentation.

Prezi is also an interactive tool which allows multiple authors to collaborate on the same presentation. Users no longer have to keep track of various versions of the file. They can simply log in to prezi.com and know that they are working the latest version of the presentation. Prezi educational lincense which is available to active faculty and students, allows authors to make prezis private, share them only with a few select users or make them publicly available to anyone on the web. Finished prezis can also be downloaded or exported and used to present offline. Exported prezis are supported on Windows XP, Windows Vista, Windows 7, Mac OS X operating systems.

Additionally, Prezi allows presenters to have an open-ended discussion with their audience. Prezi’s commenting feature provides an opportunity for viewers to leave comments and suggestions for the presenters and carry on a conversation about the ideas discussed in the presentation.

Prezi is an innovative tool for out-of-the-box thinkers who want to try a different approach to presenting. It fosters creativity, puts emphasis on logical relations and encourages dialogue with the audience. All content is kept online and can be shared with select users or made public to the world.

SlideShare – http://www.slideshare.net



SlideShare is a online portal that allows sharing and downloading of presentations, documents and videos. It not only enables users to upload their existing PowerPoint presentations and other types of documents to the website to reach a wider audience, but also allows users to utilize some of the SlideShare’s social networking features. After the presentations have been uploaded to the portal, they can be embedded in blogs, websites or even Blackboard. SlideShare presentations can be shared publicly with the global audience or privately with colleagues or students.

What makes SlideShare most valuable is its vast repository of presentations that have been uploaded by users worldwide. Presentations can be searched based on the topic of interest or by author’s name. Original files can also be downloaded and reused, if the presentation author enables this feature. Additionally, viewing presentations on the same topic developed by others allows users to see a variety of approaches to the same issue.

SlideShare supports the most standard presentation file formats, such as Microsoft PowerPoint, OpenOffice Impress and Apple Keynote files. Users can also upload other document types, including pdfs, Microsoft Office and OpenOffice document files as well as videos. Additionally, presenters can create a narrated lecture, called a SlideCast, by synchronizing their presentation slides with the recorded audio.

SlideShare social networking features allow users to post updates to their profiles, keep track of their favorite presentation and network with other users. SlideShare accounts can be linked to users’ LinkedIn and Facebook profiles and whenever users add new presentations to SlideShare, their Facebook friends and connections on LinkedIn will be able to view these presentations.



SlideShare allows users to set up events or groups to collect presentations that were or will be delivered at a conference, a seminar, a workshop or at a group presentation project. Events can be used to promote ideas and actively discuss topics within a group of people. Events are similar to groups, but they have some added features such as location, date and time. The groups feature on SlideShare also allows collecting presentations about a common topic or theme. This feature can be used to actively debate and discuss issues or simply compile a repository of useful content to refer to later. Students can use the groups feature to view other teams’ presentations and provide comments on each other’s work.

SlideShare is a great tool for conferences. There is no need for presenters to carry their presentation files on CDs or USB drives. Presentations can simply be uploaded to SlideShare and accessed from anywhere in the world.

The next two presentation tools have a number of similar next-generation presentation tool features with some additional capabilities.

Zoho Show – http://www.zoho.com

Zoho is a comprehensive suite of online productivity and collaboration applications. It includes a variety of online tools including mail, office suite, project management and web conferencing tools, among many others. Zoho Show is the presentation piece of this online office suite and it allows users to create and present their content online. Presentations can be accessed, imported, edited and shared with other users “from anywhere and anytime.”

Like a number of other online presentation tools, Zoho Show allows importing Microsoft PowerPoint and OpenOffice Impress files; Zoho presentations can also be exported into a number of formats: HTML document, Microsoft PowerPoint presentation and show, OpenOffice Impress and pdf.

Because Zoho Show is part of the whole collaboration suite, users can use the tool to co-present remotely from different geographical locations. Zoho Meeting and Chat tools allow participating audience to provide instant feedback to the presenters.

SlideRocket – http://www.sliderocket.com



Another presentation tool that is gaining popularity is SlideRocket. In addition to collaboration, importing/exporting, feedback and embedding capabilities, SlideRocket provides the following innovative features in presentations: support for various plug-ins, polling questions, analytics, audio narration and slide library.

Plug-ins allow authors to pull live data from the Twitter feed, get a quote from a repository of famous quotations, insert a word definition or present a stock chart on the slide. Polling questions allow authors to poll audience using a variety of question types: multiple-choice, open-ended, check-boxes, slider and yes/no questions. SlideRocket analytics tool provides the author of the presentation with data about the presentation and viewers. It records the total number of views, viewing duration, viewer comments and polling results. All slides created with SlideRocket are automatically added to the library and can be re-used in multiple presentations eliminating the need for copying and pasting.

All of these SlideRocket features allow users to make their presentations interactive and more tailored to the needs of the web audience.

Summary

While all of the above presentation tools offer a lot of beneficial capabilities, in many cases the full set of presentation features is available only with the purchase of the professional license. Users should also be aware of some of the other challenges these tools have: since no software installation is required for these presentation tools and all content is hosted online, internet connection is required; when made public, presentations can be viewed and potentially reused by anyone; not all browsers are supported equally and presentations created with some of these tools are not accessible to screen readers unless they are exported into a different format. As with the use of any other software, faculty should assess the benefits the software offers and decide whether they can support the purpose and their teaching and learning objectives in a given situation.

Teaching Assistant Orientation Materials Available Online

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The Fall 2010 Teaching Assistant Orientation (TAO) was a big success, and the largest yet. On August 17, 217 graduate assistants filled the Regency Room. Twelve NIU faculty and staff presented on a variety of topics, including Teaching and Teaching-Related Responsibilities, Managing Your Classroom Effectively, and Assisting Students with Emotional or Behavioral Concerns, to name a few.

Teaching Assistants

All of the TAO materials are now available online. While the materials are designed for graduate assistants, faculty may find the information valuable, as well. Also, if you work with a graduate assistant who was not able to attend TAO, feel free to point out the materials for him/her to review. You can view the handouts and presentations here.  Several of the sessions even have video tutorials that cover much of the information that was presented at TAO, for a more engaging way to review the content.

Blackboard’s Portfolio Tool Piloted During Fall 2010

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NIU is currently piloting Blackboard’s electronic portfolio tool and any interested NIU faculty/staff, graduate teaching assistants, and leaders of Blackboard communities are encouraged to try the this tool with their Blackboard course section(s) and/or Blackboard communities, thereby testing the initial implementation templates and features and providing feedback.

Blackboard’s Portfolio tool enables students and faculty to assemble, present, and share information online for documenting academic growth, career evaluation, and course preparation. The Blackboard Portfolio tool is bundled with the Blackboard Content System and allows users to collect and organize files and other digital content representative of their learning into custom Web pages. A portfolio can then be presented to individuals and groups of users. Users can grant access to other NIU Blackboard users and non-NIU users to view their portfolio as well as export the for offline viewing.

Sample Faculty Portfolio

Q Is the Portfolio tool for both student and faculty use?

A Yes. As a faculty member, you can create your own electronic portfolio to highlight your professional accomplishments and post your CV. Student portfolios can be used to archive and document artifacts of their best work, provide for reflection of their work, and serve as an evaluation tool of a selected body work.  If you wish your students to have access, ITS will need to be notified in order to enable the tool for your selected course section(s).

Q Can anyone view a Blackboard Portfolio?

A No. The owner controls who can access their portfolio by selecting who to share it with.  Once shared with fellow students or faculty, the portfolio owner can receive feedback from those viewing or assessing the portfolio.

Q What happens to the Portfolio when a student or faculty member leaves NIU?

A Portfolios can be exported for offline access outside Blackboard or archived to CD, preserving both the content areas and the artifacts themselves.

Q How do I get started?

A Faculty can schedule a hands-on training session that will cover initial set-up and an overview of the Blackboard Portfolio tool by contacting Jason Rhode at jrhode@niu.edu or 815-753-2475.  Additionally, an archive of the Blackboard Portfolio Tool Preview held on October 8, 2010 can be accessed here: http://www.niu.edu/facdev/programs/archives.shtml#10082010

You can also visit http://www.niu.edu/blackboard/portfolio/pilot.shtml for more information.

Tips for Efficient and Effective Communications Using Blackboard

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The announcement, discussion, and email features in Blackboard are just a few of the many tools available for faculty to communicate with students and foster collaboration in their courses. What are the most efficient and effective uses of the Blackboard communication tools? Below is a list of a few tips and recommended best practices for efficient and effective communication with students using Blackboard.

Email

  • Compose emails in word processor and save for future reuse: Draft general email communications in a word processor and save them in a folder along with other files used in teaching the course for reuse in future courses.
  • Email students from Blackboard: Emails sent to students from Blackboard will be delivered to their official university email address. Email the entire class, groups of students in the course, or select individual students. A copy of all emails sent from Blackboard are also delivered to your email address.
  • Remind students to identify themselves and the class in the body of the email: Students often forget that faculty teach more than one course at a time and potentially are receiving email from students from several different courses. Remind students to identify themselves with their first and last name and not just their Z-Ids  in email messages and include the course name and/or course number in the subject of the email message.
  • Save a copy of Blackboard emails in a folder within your GroupWise account: Blackboard does not retain copies of emails sent. In order to be able to review emails previously sent, make sure to keep a copy of most emails in your GroupWise account.
  • Notify students of assessment deficiencies directly from the Grade Center: Faculty can email students directly from the Grade Center when necessary to remind students of missing assignments and/or other assessment deficiencies.
  • Avoid using Blackboard’s built-in Messages tool: Blackboard does have a built-in Messages tool, allowing for email-like communications to be sent and received within the course. In Blackboard 8, notifications of new Messages are neither obvious nor reliable. Until notifications of new messages are improved, deactivate the Messages tool within the Control Panel and use email instead. To deactivate the Messages tool in the Control Panel, click Manage Course Menu under "Course Options" and then click the "Modify" button next to Communication.  Click "Unavailable" for Messages and then click the "Submit" button.

Announcements

  • Compose announcements in word processor and save for future reuse: Draft announcements in a word processor and save them in a folder on your computer so that you can reuse them in future courses.
  • Post important news items as announcements in Blackboard and simultaneously email to all students: The Announcement tool is ideal for facilitating communication to students about time-sensitive material such as reminders about upcoming due dates, changes in the course documents, and corrections or clarifications of course materials. When necessary to communicate such reminders or important news items, post as a new announcement in Blackboard and select the option also to "Email this announcement to all course users" to send simultaneously the announcement to all course users via email. Note that if students have installed Blackboard Sync either in Facebook or on their mobile device, they can access announcements on either of those platforms as well, without even needing to login to Blackboard.
  • Do not make announcements permanent so that Blackboard can organize them: The default setting when posting a new announcement in Blackboard is for announcements to not be permanent, in order that only the most current announcements (posted during the past 7 days) are featured when students access Blackboard. Do not adjust this setting, to ensure that once an announcement is over 7 days old, Blackboard will file it into an appropriate View folder. Students can continue to access these past announcements, but recent announcements are featured.
  • Include course links when notifying students of new course resources or assignments: If posting an announcement notifying students of availability of a new resource or assignment posted in the course, include a course link to that particular item so students can access with just one click when reading the announcement.

Asynchronous Discussions

  • Create "HELP!" discussion forum and require students to post general questions there instead of sending via email: To reduce the amount of email from students, create a discussion forum called "HELP!" or "Questions & Answers" and instruct students to post general questions that they may have about the course to this forum. If students submit such general course questions via email, simply reply and kindly ask that they post their questions in the designated HELP! forum in the discussion board. Answering the questions in this public discussion forum allows all students in the course to benefit from the responses, eliminates the duplication of email responses, and makes it possible for students to help one another.
  • Enable forum subscription to "HELP!" discussion forum and subscribe to be notified via email when new questions are posted: Especially when not checking Blackboard daily, consider enabling the option to "Allow members to subscribe to forum" and "Include body of the post in the email." Then, subscribe to the forum to receive any new posts via email. This will ensure that Blackboard will send notices immediately via email when students post new questions as well as when they post responses to each other in the HELP! forum.
  • Specify due dates for required contributions: If participation in an online discussion is required, specify when initial posts are due as well as responses. For example, if a unit begins on Monday and ends the following Sunday, perhaps require that initial discussion posts are due by Thursday midnight, with all follow-up responses due Sunday by midnight. If requiring student contributions to a discussion forum, include in the description due dates for initial posts and responses.
  • Make discussion forums available as needed rather than all at once: To reduce cognitive overload and help keep online discussions focused, make discussion forums available as needed rather than making them all available at the beginning of the course.
  • Reorder discussion forums in reverse chronological order to reduce scrolling: By placing the current discussion forum(s) at the top, students will not have need to scroll to the bottom of the page to access the discussions, saving valuable time and making it easier for them to see which discussion(s) are the current ones.
  • Do not remove past discussion forums: Students may want to review past discussions as they proceed through the course. Rather than removing a discussion forum that is no longer active, simply reorder the forums so that current forums are near the top.
  • Login daily during the weekday to read new discussions and participate where appropriate: Rather than waiting until the end of a unit of study to read student discussions, it is often more efficient to login once per day during the week to read discussion contributions. Logging in more than once a day can be ineffective as there may not be any new contributions to read while waiting several days may result in an overwhelming number of discussion contributions to read. Also, responding where necessary within 24 hours is one way to demonstrate faculty presence in the course.
  • Collect threads for viewing offline: For instances when it is preferred to read student contributions to class discussions offline, select all discussion threads in a forum and then click the Collect button to create a collection of all posts in a single page that can either be printed or copied and pasted into a Word file and saved for offline viewing.
  • Supplement text communications with audio: Especially in cases where the course is fully online or if meetings with students will be irregular, consider supplementing text announcements and discussion board posts with short audio recordings, perhaps as a podcast.
  • Create graded forums, if assigning a grade for discussion participation: In doing so, a new Grade Forum page is available that collects the forum posts for each student. Posts for a single student can be reviewed and a grade assigned directly from this page. Setting up a graded forum also automatically creates a Grade Center column for the forum. To turn on forum grading during forum set up, select the option to Grade forum and assign the appropriate number of points.

Synchronous Presentations & Discussions

  • Offer synchronous chat option for Q&A: At times, it may be preferred to answer students questions in real time rather than through the discussion board. Offering an online office hour using either the build in chat or whiteboard tools, Wimba Classroom, Wimba Pronto, or some other synchronous tool such as Skype will further help develop a sense of faculty presence in the online course and provide students with a synchronous communication alternative to the discussion board.
  • Archive synchronous sessions if possible to make available to those who cannot participate live: If synchronous sessions are included, archive the sessions so that those who cannot participate live during the sessions can still benefit from the information shared.

For more information on teaching using Blackboard, visit the Teaching with Blackboard site at: http://www.niu.edu/blackboard

Screencasts as a Pedagogical Tool

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Have you considered developing a brief computer-based tutorial as a means to extend course content to students who would like to view complex lab demonstrations again or for any students who cannot attend a particular classroom session to review what was demonstrated?  If so, you may
Screencasting as a Pedagogical Tool
consider developing computer-based tutorials or ‘screencasts’ that can be viewed by students whenever and however many times they need for both initial learning and subsequent review.

Screencasting is a digital recording of a computer screen’s sequence of actions. The resulting file is encoded into a format similar to video. With an accompanying voice narration or background audio from a program, screencasts can be ideal for developing on-screen tutorials and distributed for easy viewing in an online setting. As with other computer techniques, screencasting is valued for its support of self-paced learning, just-in-time instruction, and 24/7 access.

Screencasts can be designed to engage learners through a well-conceived sequence of planned activities and assignments.  For example, faculty can organize instruction by alternating screencast episodes with assignments students must complete before moving on to the next episode. When a screencast is well-designed, students can feel they are sitting with the faculty while viewing and hearing a sequence of instructional steps. Students can follow-up via email or face-to-face with questions for further clarification, if necessary.

There are a number of software products available for developing screencasts, ranging from free downloadable programs (such as Jing or Screenr) with limited features, to fee-based products (such as Camtasia or ScreenFlow) offering a host of editing options such as zooming and text captioning.

Screencasts have been applied in a number of innovative ways in higher education including capturing lectures, conducting website tours, software and database training, demonstrating library functions, and providing feedback to students. Regarding feedback, students can benefit greatly as faculty can review portions of students’ submitted assignments on-screen, highlight specific areas of text, and give his or her audio feedback on the students’ assignments. Students can view the recorded feedback at their convenience and follow-up with questions via email or face-to-face.  Faculty can also assign students to develop their own screencast episodes for certain course activities.

Students can benefit from screencasts whether they are used for initial/follow-up instruction, as reference when needed, or for review for an upcoming exam.

The duration of screencasts can range from just a few minutes for limited instruction to an hour or longer for a captured lecture. Examples of screencasts can be viewed from the NIU Blackboard Tutorials website at: http://blackboardtutorials.niu.edu/category/view-all. Examples were created using Jing: http://www.jingproject.com

The Faculty Development and Instructional Design Center is offering two screencasting workshops during the Spring 2010 semester. "Quick and Simple Creation of Educational Tutorials" is offered on April 13, 2010. This hands-on workshop will introduce the free Jing screencasting tool and explore several practical applications for implementing simple educational tutorials in the classroom.  Faculty and staff can gain familiarity with the more advanced "Screencasting: Design, Development, and Delivery," offered on March 16, 2010. Visit the Faculty Development and Instructional Design Center web site at http://www.niu.edu/facdev to register for these workshops.

Resources

Educause Learning Initiative. (n.d.).  7 Things You Should Know About Screencasting. Retrieved on February 17, 2010 from http://www.educause.edu/ELI/7ThingsYouShouldKnowAboutScree/156815

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