2017 Blackboard Reminders for the Beginning of the Semester

man at desk using laptopAs many new faculty, teaching staff, and TAs are requesting course space on Blackboard this week and get ready to begin the semester teaching their courses using Blackboard, here are a few useful links as reminders for some of the “beginning of the semester” frequently asked questions:

1. Requesting a new course on Blackboard – After logging into webcourses.niu.edu click the “Services” tab at the top of the page and then “Blackboard Faculty Tools”. Click “My Courses” and then follow the links on the displayed window. Instructions and step-by-step tutorials can be found at: niu.edu/blackboard/manage/request.shtml. In order to request a Blackboard course, individuals must be the “instructor of record” for the course in the MyNIU system.

Course space requests are processed immediately by the new automated process developed by DoIT. It takes an additional day for someone newly assigned as instructor of record in MyNIU to have permission to request the course in Blackboard. Learn more at niu.edu/blackboard/news/20170210.shtml

2. Combining course sections – Those teaching dual level courses (e.g. 400 and 500 or cross-listed courses) or multiple sections may want to combine their sections into one master course. Individuals requesting master courses must be instructor of record in both sections to be combined. Information about doing that can also be found at niu.edu/blackboard/manage/multiplesections.shtml.

“Course combine requests” also are processed immediately. The resulting “Master Course” will include all of the students from both sections, as well as automatic Groups and Grade Center Smart Views for each section. Learn more at niu.edu/blackboard/news/20170413.shtml.

3. Making courses “available” to students – After creating and posting documents on a Blackboard courses, faculty should make those courses “available” to students. Otherwise, students will not be able to see the courses. This can be automated as part of the course request process, or it can be done manually by following the instructions found at niu.edu/blackboard/manage/availability.shtml.

4. Using Blackboard on a mobile device – Faculty can download the Blackboard Instructor app for their Apple or Android devices, to be able to communicate with students and view course materials. Students can use a separate Blackboard App on Apple, Android, or Windows devices, which is specially designed for to allow students to engage with their coursework on the go. Both apps are free to use. Learn more at niu.edu/blackboard/mobile.

5. Blackboard workshops – Faculty Development and Instructional Design Center regularly schedules workshops on using Blackboard for teaching purposes, and the monthly program schedules can be found at niu.edu/facdev.

For those who are not able to attend a workshop, there is also now a Self-Paced Introduction to Blackboard online workshop consisting of short video demonstrations, available at facdev.niu.edu/selfpacedbb1.

Answers to other Frequently Asked Blackboard-related questions can be found at niu.edu/blackboard/faq and Blackboard-related help information can be found at niu.edu/blackboard/atoz.

For login and password-related questions, please refer faculty to the DoIT Service Desk at 815-753-8100 or servicedesk@niu.edu and for other teaching-related Blackboard questions, faculty can submit the questions at ssl.niu.edu/blackboard/ask/index.asp.

Upgrade to Blackboard Coming in May

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This year, Blackboard will be upgraded to the Q4 2016 Release, which consists of several exciting new features and several bug fixes. The upgrade is targeted for the Memorial Day weekend (May 27-29), and will require an outage during which Blackboard will be unavailable. Exact timing of the outage will be announced by the Division of IT prior to the upgrade. You can learn more about these features and the upgrade at niu.edu/blackboard/upgrade, or by attending the upcoming Preview workshop on April 21 from 12 – 1 CST. Register for the workshop

Here are some of the exciting changes that will be available after the upgrade (some are even available now!):

New Mobile-Responsive Theme

The new look of Blackboard is specifically designed to be mobile-friendly. It resizes based on screen size for use on smaller devices like smartphones, and the Submit button is always at the bottom of the screen instead of the bottom of the page (so there is less scrolling). The new design also includes new icons for most content and assessments, to match the new look.

new course theme in blackboard

This does require a few other changes that you will notice. First, the modules on the landing page in Blackboard have been reordered, so that My Courses is the first box on the left. This helps the various modules show up in a useful order on smartphones, where Blackboard can only display one column at a time. Also, the new theme does not let you customize colors for course menus, for consistency of the experience between Blackboard in the browser compared with using the Bb Student mobile app.

Improved Course Request Process

NIU’s custom-built course request process which was already excellent is now even better. Course and Shell requests are processed immediately, instead of taking 24 hours, and you receive an email notification to confirm that the Course or Shell has been created. When requesting a Course, you can request auto-availability at a specified date, or leave it off to make the course available manually whenever you are ready. When two or more courses are combined into a Master Course, the process will automatically create a group for each of the combined sections, to make it easier to communicate with individual sections or to view the Grade Center for a single section at a time.

screenshot of course request table and my courses module

Learn more about the updated course request process

New Mobile App for Students

The Bb Student app provides an intuitive way for students to interact with courses, content, instructors, and each other. Bb Student helps students:

  • Access course content anytime, anywhere
  • Stay on task with push notifications, a due date list, and activity stream updates
  • Submit assignments, take tests or quizzes, and review submissions
  • View course grades as well as individual assessment grades
  • Participate in discussions
  • Collaborate with classmates through Blackboard Collaborate Ultra
  • Attach assignment files from cloud storage like Google Drive or Dropbox

discussions in the Bb Student mobile app

Bb Student is available free for Apple, Android, and Windows devices. It replaces Blackboard Mobile Learn, which will no longer be supported this fall.

Look for a future announcement about the new Bb Instructor app, custom-built for the most important tasks faculty need to use while on the go. Bb Instructor launches later this year!

Learn more about Bb Student

Improved Behavior for Self and Peer Assessments

Self and Peer Assessment allows students to evaluate one another’s work in a structured environment, based on criteria you set for them. With this update, Blackboard has added an important change in how Self and Peer Assessment distributes evaluation assignments. Going forward, students who do not participate during the submission period are excluded from the evaluation process. Any student with a partial or complete submission will be assigned to their classmates for evaluation, and will be included in the pool of evaluators.

By pairing this with Adaptive Release, Self and Peer Assessment can now be used for students to evaluate group or team members! With three groups and three Self and Peer Assessments, you can use Adaptive Release to limit the visibility of each one to only a single group. Have the students submit a reflection on their contribution to the group as the initial submission. Then, during the evaluation phase, students will only see members of their own group.

Learn more about Self and Peer Assessments

Drag and Drop File Attachments

It is easier than ever to attach files in Blackboard. As a faculty member, you can now add files to Items and Assignments by dragging files from your computer to the “hot spot” in the Attach Files area. Students can also drag files to upload when they submit assignments.

drag and drop hot spot in a blackboard item

Assignment Submission Receipts

You and your students will be able to better track whether Assignments submit successfully with submission receipts. When students submit Assignments successfully, the Review Submission History page will include a banner and confirmation number. Students can copy and save this number as proof of their submission and evidence for academic disputes. For assignments with multiple attempts, students will receive a different number for each submission. For group attempts, each student will receive a separate confirmation number.

assignment submission receipt

You can access all of your students’ confirmation numbers from the Grade Center. Access the Reports menu and select Submission Receipts.

Learn more about Submission Receipts

Assignment Reminders

Faculty will be able to easily send system-generated reminders for missing coursework in the Grade Center to students and members of groups who have not submitted work. Students will receive a system-generated email that lists the course, coursework, and the due date (if included).

Learn more about Assignment Reminders

Fewer Needs Grading Items

When you allow multiple attempts on an Assignment or Test, you may not need to grade all of them. With this update, the Needs Grading page will automatically be filtered to only display the attempts that need grading. When you set up the assessment, you can specify whether the grade is based on the first attempt or the last attempt, and now the Needs Grading page will only display one attempt per student based on that choice. You can still display all of the attempts, if you want to see the others.

needs grading view with filter

Attempts that you do not need to grade will also now display with a special icon to indicate they do not need to be graded, in the Needs Grading view and in the Inline Grading display.

Learn more about Needs Grading and multiple attempts

Export Rubrics

Previously, a bug prevented faculty from exporting Rubrics. That bug is fixed in this release, making it easier to reuse and share Rubrics.

New Features for Combined Courses in Blackboard

Wrapped into the new, faster course request process are a few feature enhancements for those teaching a Master Course in Blackboard. Now when combining student enrollments from multiple course sections into a single course, a Blackboard Group and Grade Center “Smart View” will automatically be created for each section, with students assigned to them according to the section they originally enrolled in. These will make assigning section-specific assignments, and grading section by section, easier. Enrollments in these Groups will be updated as students add, drop, or change sections.

Let’s assume that you have combined several sections into a Master Course, and now you have multiple Groups for these sections. How can you use those Groups to make your teaching more effective and efficient?

Adding Content and Assessments for each Section

Teaching multiple sections of the same course is very common. Whether it is undergraduate and Honors sections, or an undergraduate and graduate section, students work through the same material. In these cases, it makes sense to combine enrollments from all sections into one, within Blackboard. Having done so, however, there may be a need to offer additional material or assignments to one or more of the combined sections, which will now be much easier.

For example, an Honors or graduate section of a combined course may be required to submit an extra assignment. Once you have added any relevant materials (readings, links, etc) and created an Assignment for it, you can use an Adaptive Release rule to limit access to only the students in the relevant Group. Students who were enrolled in another section of the course would not be able to see the content or Assignment.

Selecting the Adaptive Release option from the contextual menu on a content item

Alternatively, you may want the students in one or more sections to participate in a Discussion Forum that is limited to only the students in that section. Perhaps this is an extra assessment for them, or you want TAs to monitor different sections of students. Blackboard Groups include their own Discussion Board (as well as Blogs, Journals, and Wikis), from which any number of forums may be set up for students to take part in a discussion, graded or not. Again, students from other sections of the course would not be able to access the Group Discussion Board. Note that the Groups are unavailable by default, and you will need to edit the groups to make them available to students before you can use the Group Discussion Board feature.

Grading by Section

The other new feature for combined courses is the automatic creation of a Smart View, allowing you to see a given section by itself in the Grade Center.  Previously, if you, or your TA(s), wanted to grade each of your sections independently, you would have to consult MyNIU’s section rosters, going down each list, and mentally skipping over students that weren’t on the current section’s roster. Or, you would have to replicate the rosters using Blackboard Groups and creating a Smart View for each. Now, all of that work is done for you!

To use a Smart View, go the Full Grade Center, and click the Filter button. You can use the Current View drop down menu to select the Smart View you want to focus on. You can also enable a Smart View as a Favorite by clicking the Manage button, choosing Smart Views from the drop-down menu, then, on the Smart Views page, clicking the Star for each of the Smart Views you would like as a Favorite. From then on, you’ll have quick access to each sections’ roster by expanding the Grade Center menu in the Control Panel, then clicking the relevant Smart View.

Adding a Smart View as a favorite, for easy access from the Grade Center menu in the Control Panel

Emailing Students by Section

It is easy to email students in a single section of a combined course, with the new automatically-created Groups. In the Control Panel, click Users and Groups, and then click Groups. Click on the Group Name to open the group, and then Send Email to select students from that section to email. You can use the Select All button and then the right arrow to quickly select all of the students in that section. If you have made the Groups available to students, you can also use the Send Email tool in Course Tools to select a single Group to email.

emailing a group of students

Summary

These new groups can be very powerful for making your teaching more efficient, and to enable student collaboration within a single section of a Master Course. What other use cases can you think of? Post them in the Comments – we would love to hear how you are using them!

Trends in Blackboard Tool Usage at NIU – 2016

Blackboard Learn, the primary course management system used by faculty, staff, teaching assistants, and students at NIU, continues to be an important platform for facilitating teaching and learning at NIU with over 95% of students and 88% of teaching faculty using the system during fall 2016.  To gain even more insight into how NIU is using Blackboard, the Division of Information Technology implemented custom reporting capabilities within Blackboard that extends the built-in statistics tracking features for recording individual tool usage by course. As a result, we have an even better understanding of overall Blackboard adoption and tool use at NIU, and have the ability to track usage trends over time.

Here are some notable trends in Blackboard tool usage at NIU (also available for download here):

NIU Blackboard Tool Usage Report, 2016

A few noteworthy usage trends as of Fall 2016 include:

  • Between fall 2015 and fall 2016, Blackboard continued to be used at a very high level (95% of students using, 88% of faculty)
  • Overall tool use continues to grow, including of the most-used tools
  • Usage of the Assignment tool (for collecting students’ assignments electronically) has continued to grow at a rapid pace, and has been used by at least half of all courses in Blackboard, for a year
  • Most course instructors make use of Blackboard for communicating important information through the Announcements tool, posting content items (such as PowerPoint Slides, PDFs, Images, etc.), as well as posting students’ grades
  • Assignments, tests, discussion boards, and Collaborate web conferencing continued their trend of increased use during the summer semester

Thank you to the Division of Information Technology for providing these usage statistics, as they have been useful in identifying what tools are being used most in Blackboard as well as recognizing trends usage over time.

For more information about Teaching with Blackboard at Northern Illinois University, visit http://www.niu.edu/blackboard.

Course Request Process in Blackboard Now Faster with More Features

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screenshot of course request table and my courses moduleThe Division of IT has released version 2.0 of the Blackboard Faculty Tools (BFT), with faster course requests, an auto-availability option, and helpful notifications, based on feedback from faculty. Overall, the course request process is largely unchanged, so it will be familiar and easy to use. Courses will still need to be requested each semester, but thanks to the custom-built tool by NIU’s Blackboard system administrators, the process will be easier than ever.

What’s New

Real-Time Course Requests

Course requests will now be processed immediately, instead of taking 24 hours. You can submit your course request and start building your course right away! Requests for new Shells will also be processed immediately.

 

Course Request Notifications

Once the course request is processed (instantly), you will receive an email notification that the course is ready to use. The notification will include a summary of the courses requested along with some helpful tips for getting started with common Blackboard tasks.

Auto-Availability Option

When you request a course, you can also set a date for the course to automatically become available to students. By default, Blackboard suggests the start date of the course in MyNIU, but you can override it with any date you prefer. You can also disable the auto-availability option, and manually make the course available to students when you feel it is ready.

Automatic Groups for Each Section in a Master Course

When two or more sections are combined into a Master Course, there will also automatically be a group in the Master Course for each of the combined sections, and a Smart View for each of the groups. This will make it easier to communicate with students in a particular section, and to filter the Grade Center to only see grades for a single section.

Learn more about how you can use the automatically-generated groups in exciting and innovative ways.

Dig Deeper

Those are the highlights, but there’s more to know!

Changes to Enrollment in MyNIU

As students add and drop courses, the updates will not occur immediately. It may take up to 24 hours for a student to be added or dropped from your course. Those changes will also be reflected in the automatic groups created in a Master Course.

Course Request Timing

Going forward, you may begin requesting your courses 100 days before the semester begins, or 100 days before the course’s scheduled start date, whichever comes first. In general, that means fall courses can be requested in mid-May, spring courses can be requested in mid-October, and summer courses can be requested in mid-March. The course must be scheduled in MyNIU, and you must be listed as the Instructor of Record before you would be able to request it.

Combining Courses with Different Instructors of Record

If you want to combine your Blackboard course with one taught by someone else, into a single master course, you may due so through the Service Desk. This requires written approval from all Instructors of Record involved, so the best approach would be to send an email to ServiceDesk@niu.edu.

Shells

Just like course requests, shell requests will also be processed immediately, and an email notification will be sent when the shell has been created. In addition, the names of shells have been updated to include the word “shell”, so that they are easier to distinguish from courses.

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